Group Booking Process

There’s a lot to take into consideration before you depart on your holiday!

How is group international booking process different? Find out below.

Please speak to your Thomas Travel personal travel manager if you have any questions about preparing for an upcoming trip.

Group Booking Process – Travel Tools

Groups

Group International Booking Process

How are groups different?

***PLEASE NOTE THE RESERVATION REQUIREMENTS BELOW FOR A MINIMUM OF 10 ADULT PASSENGERS TRAVELLING TOGETHER ON THE SAME ITINERARY***

  1. Group Flight Request Information – Please fill out the form completely 50 days before departure.
  2. Passport copies – each name must be spelt correctly as per passport. It is VITAL that you have at least 6 months validity on your passport from the date you RETURN to Australia.*** Please note as the group coordinator it is essential you make sure names are spelt AS PER PASSPORT.
  3. Deposit for your group will be $250.00 per person. Any seats cancelled within 60 days of departure, deposit will be forfeited.
  4. Any variation to the group itinerary must be submitted for approval and quoted individually.
  5. Once all seats are secured at the original group fare, any additional seats requested cannot be guaranteed at the original fare price. Further group fares are subject to approval and may not be at the same fare cost as originally quoted and booked.
  6. Your final payment date will also be advised on your invoice. Taxes and surcharges are subject to change due to currency fluctuations and will be re-assessed at time of your invoice full payment.

Below are the payment methods available to you.

PAYMENT METHODS

Direct Deposit: Westpac
BSB: 034074
Account # 225320
Reference – **group name**

STOPOVER DETAILS

If your group requires a stopover, please advise both what room types you want (single/twin/triple/quad) and ‘who’ is to be in each room. Please note if there are no quad rooms available your group maybe put in twin accommodation.

Also please advise what hotel standard you would like (3*/4*/5*?).

TIMING (prior to departure)

• 70 days – Release unwanted seats

• 55 days – Names as per Passport to be advised

• 45 days – Final names due or auto cancellation

• 40 days – Final Payment / Ticketing Due

DOCUMENTATION

I will gather your documents at my office and post them or email them to you two (2) weeks prior to your departure. Any electronic documents will be emailed to you so you have copies of them while travelling.

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